Plucky AI logoPluck AI
← All guides

How to Follow Up After an Interview (With Email Templates)

5 minute read

A good follow up does two things: it reminds the hiring manager why you fit, and it shows you are easy to work with. Here is when to send each message and exactly what to say.

The timeline

  • Within 24 hours: a short thank you email to each person who interviewed you.
  • On the date they gave you: if they said you would hear by Friday and Friday passes, check in the next business day.
  • No date given: wait about one week after the interview, then check in.
  • Still nothing a week later: send one last, friendly note, then put your energy into other roles.

1. The thank you email

Keep it under 120 words. Thank them, name one thing from the conversation, and connect it to what you would bring.

Thank you email
Subject: Thank you, [Role] interview

Hi [Name],

Thank you for taking the time to talk with me today about the [Role] role. I enjoyed hearing about [specific project or challenge they mentioned].

It made me even more excited about the role, because [one sentence on how your experience fits that challenge].

Please let me know if I can send anything else. I look forward to hearing about next steps.

Best,
[Your name]

2. The check in email

Short and confident. You are not asking for a favor, you are confirming interest and making the next step easy.

Check in email
Subject: Following up, [Role]

Hi [Name],

I hope your week is going well. I wanted to follow up on my interview for the [Role] role on [date]. I am still very interested and would love to hear about next steps when you have an update.

Thank you again,
[Your name]

3. The last note when you hear nothing

Final follow up
Subject: [Role], one last check in

Hi [Name],

I know hiring timelines move around, so I wanted to check in one last time on the [Role] role. If the team has gone another way, I would appreciate knowing, and I would be glad to be considered for future openings.

All the best,
[Your name]

Mistakes to avoid

  • Following up every few days. Space messages about a week apart.
  • Long emails that repeat your resume. One relevant point is enough.
  • Sending the same note to everyone. Mention something each person said.
  • Stopping your search while you wait. Keep applying until you have a written offer.

More guides